Administrative Expert Seeking Part-Time Remote Position (Boise)

available afternoons
available evenings
available mornings
available overnight
available weekdays
available weekends
education completed: some college

To Whom It May Concern,

I am an administrative professional with over 20 years experience who has recently moved to Boise, Idaho. As of last year I am a stay-at-home mom of one child who is seeking a part-time remote (work from home) position. I am a hard working, organized and reliable individual. Not only do I have a high aptitude for learning new software, I enjoy it too. I am a fast and eager learner as my extensive administrative experience in my resume below attests to. My work ethic is to go above and beyond what is expected of me. I take initiative and am always trying to figure out efficient and inventive ways to do things. I am customer service driven and pay strong attention to the details. I am available to start immediately. Please contact me to discuss any open position you feel I may be qualified for at your earliest convenience.

Thank You.


Experienced administrative professional with excellent attention to detail. Thrives in collaborative environments where a stellar proactive and highly efficient & organized administrative expert is needed.


08/15 - 05/18
Assistant Manager
Nevada Community Management
Las Vegas, NV.

- Handled issues with homeowners, Board of Directors and vendors; dispatched vendors
- Coordinated issuance of violation notices and assisted with complaints
- Submitted Secretary of State filings and Ombudsman filings with the Real Estate Division
- Scheduled Board meetings, booked venues and coordinated catering services
- Created and distributed correspondence, processed mailings & performed general office duties
- Implemented new procedures for documentation of processes and performed & maintained electronic files; data entry
- Created and maintained spreadsheets & reports (verified reports for accuracy and completeness)
- Maintained inventory of equipment and supplies for entire office (facilities support and requests)
- Proofread and edited newsletters, agendas, correspondence, budgets, special notices for community activities & awareness efforts
- Created and implemented office-wide electronic filing system to promote office efficiency & productivity
- Created and implemented front desk policies & procedures to promote standardization and uniformity office-wide
- Office-wide resident technical support help desk person for technical questions relating to hardware and software on various electronic devices
- Training administrator for employees office-wide on all machinery and software

07/14 - 11/14
Contracts Processor
GEO Holiday/Starpoint Resorts
Las Vegas, NV.

- Prepared cash sheets for all monies captured; matched all credit cards run and batched out credit card machine
- Ensured incoming worksheets and signed off on them for accuracy
- Processed contracts in database, captured down payments and submitted credit inquiries
- Data entry and proofread contracts for errors
- Directly assisted sales staff, managers, and Directors as needed in a professional manner
- Solved contract problems and discrepancies as needed
- Put together sales kits with all forms required to execute a deal
- Created, maintained and distributed reports & statistics directly to Executives

03/13 - 12/13
Global Security Concepts
Las Vegas, NV.

- Performed a full range of radio and telephone operational duties in this 24-hour facility to answer questions & provide information to the public, clients, and employees
- Processed emergency requests for service and determined if a patrol unit, police, fire, and/or EMS assistance was required
- Utilized e911 computer system to login calls with detailed and up to the minute call information & statuses while
simultaneously e-mailing the client and supervisors with current & concise information
- Exercised good judgment making decisions in emergency and routine situations
- Maintained accurate up-to-date files, logs, and spreadsheets
- Managed eleven security officers each shift that utilize company patrol vehicles and equipment; tracked patrol vehicles via GPS and monitored remote cameras at guard gatehouses for the prestigious Southern Highlands Golf Club gated community
- Responsible for memos, pass down information, changes/updates to personnel schedule and paperwork archiving
- Created master map of each community sub association in OneNote for utilization with calls for each dispatcher and all security guards to easily identify locations

03/12 - 08/12
Administrative Assistant
Kortek Solutions
Las Vegas, NV.

- Maintained CEO’s calendar and managed all engineers’ schedules & responsibilities; was liaison between clients and engineers
- Utilized ConnectWise virtual ticketing system for all ticket scheduling, which also interfaced with Outlook calendaring and employed QuickBooks; entered credit card transactions, bills, credits, and created Sales Orders & Invoices
- Processed RMA’s and ordered office supplies through numerous vendors & manufacturers
- Monitored computer hardware and software inventory along with listing items to be sold on eBay
- Handled all shipping, receiving, and tracking using UPS online & USPS
- Created and Implemented RMA system for reimbursement/return of merchandise to increase organization, efficiency & tracking

07/11 - 11/11
File Clerk
Ihab T. Omar Law Office
Las Vegas, NV.

- Created and maintained legal case files by filing daily correspondence, attorney notes & legal research; indexed pleadings
- Set-up document files as received from clients and maintained current inventory of active cases
- Maintained and secured records in accordance with the Firm’s established policies & procedures
- Worked directly with specific lawyers, legal assistants, and secretaries to provide record management services; including creating and organizing folders, general filing, court document indexing & preparing materials for off-site storage
- Received and processed filing; sorted and classified material to be filed; scanned file banks, offices, workstations and other file storage areas as necessary; organized materials into necessary folders and built files as necessary; accessed, edited, and maintained the Firm's record keeping database; including auditing and updating circulation data
- Found and corrected labeling, filing, shelving, indexing & other clerical errors in existing files; made appropriate changes on physical files and updated the Firm’s physical & virtual record keeping system
- Interfaced with department management, lead secretaries, lawyers, and support staff to exchange information; back-up for the Receptionist
- Calendaring for the Firm’s attorneys and maintained all company inventories
- Created and implemented electronic filing system for clients’ cases

08/10 - 02/11
Crown Equity Holdings, Inc.
Las Vegas, NV.

- Composition and production of articles for online financial publication for multimedia utilization, online chats & blogs
- Edited and reviewed financial articles; performed online research of financial information in preparation for online articles
- Performed online research of articles for accuracy of current financial data and performed professional blogging of financial data

04/10 - 07/10
United States Census Bureau 2010
Las Vegas, NV.

- Attended specialized training and passed numerous testing sessions
- Provided enumeration support and research; verified statistical reports for accuracy and completeness
- Performed interviews to obtain and verify information from individuals
- Performed non-response follow-up (NRFU) operations research
- Performed non-response follow-up Vacant Delete Check (NRFU VDC) operations research
- My team was specifically picked to provide follow-up extended contract research based on excellent previous record

12/09 - 08/10
Administrative Assistant
Winterwood Village HOA
Las Vegas, NV.

- Troubleshot issues with homeowners, Board of Directors, and vendors
- Dispatched vendors for on-site maintenance issues and obtained bids on various vendor services
- Created and served violation notices & assessment notices for overdue accounts
- Assisted with general accounting tasks, postings, and procedure processes
- Processed mail, sent facsimiles, and performed general office duties such as: copying, scanning, and data entry
- Created and implemented new filing system for ease of use & efficiency
- Created homeowner newsletters, flyers and programs for community activities & awareness efforts

10/05 - 12/09
(for family member)
Las Vegas, NV.

- Assisted chronically ill family member during illness with mediation, meals, transportation, and appointments
- Performed general care needs such as: appointment setting and record keeping
- Performed other various personal responsibilities as needed/required
- Aided in housekeeping and homemaking tasks

04/04 - 10/05
Administrative Assistant
The Floyd Group
Las Vegas, NV.

- Troubleshot issues with homeowners, Board of Directors and vendors; dispatched vendors for on-site maintenance issues
- Assisted accounting, violations, and complaint departments; answered multi-line telephone system
- Processed mail, sent facsimiles, processed shipments, and performed general offices duties such as copying & scanning
- Implemented new procedures for documentation processes and performed & maintained office filing and data entry
- Created and maintained spreadsheets & reports (verifying statistical reports for accuracy and completeness)
- Maintained inventory of equipment and supplies
- Researched and implemented new rental property posting forums & posted rental properties on the Internet - Detailed and performed banking deposits in upwards of $5,000 pursuant to processes & procedures
- Proofread and edited newsletters for community activities & awareness efforts
- Created and implemented office-wide electronic filing system for increased organization & efficiency
- Instituted mailing process to streamline and increase productivity


Proficient In: Excel, Word, Outlook, PowerPoint, Publisher, Access, OneNote, Adobe Acrobat, e911 System, TOPS, VMS

Familiar With: PhotoShop, QuickBooks: Premier Manufacturing and Wholesale Edition 2010, ConnectWise, Vertical TeleVantage VeiwPoint, DebtMaster, ACS, PeopleSoft, AS400


Volunteer Work: Las Vegas-Clark County Library District, Opportunity Village, Three Square

International Travel: England, Malaysia, Mexico, South Africa, Taipei, Zimbabwe
  • it's ok to contact this poster if you are a potential employer or other principal. Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact me with unsolicited services or offers

post id: 6932199591


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